What is Lead Fuel CRM?

Lead Fuel CRM is an all-in-one business platform that combines CRM, marketing automation, phone/SMS, email, websites, contracts, invoicing, and AI automation in one place for $97/month. It replaces 10+ separate software subscriptions.

How much does Lead Fuel CRM cost?

Lead Fuel CRM costs $97 per month with full access to all features. There are no hidden fees, setup costs, or long-term contracts. You can cancel anytime.

Who is Lead Fuel CRM for?

Lead Fuel CRM is designed for service-based small and medium businesses including photo booth companies, wedding professionals, chiropractors, event planners, RV parks, and contractors who want to simplify their tech stack and automate their business.

Does Lead Fuel CRM have AI features?

Yes, Lead Fuel CRM includes AI-powered features like GenieAI chatbots for 24/7 lead response, voice AI for phone calls, and smart automation that qualifies leads and books appointments automatically.

What tools does Lead Fuel CRM replace?

Lead Fuel CRM can replace separate subscriptions for email marketing (like Mailchimp), CRM systems (like HubSpot), scheduling (like Calendly), phone/SMS, funnel builders (like ClickFunnels), contracts (like Dubsado), invoicing, and automation tools (like Zapier).

What integrations does Lead Fuel CRM support?

Lead Fuel CRM integrates with Stripe for payments, Google (Calendar, Analytics, Ads), Facebook and Instagram for lead ads, Calendly, Zoom, QuickBooks, Shopify, and Zapier for connecting to 1000+ other apps.

Email Setup Guide | Lead Fuel CRM

Email System

Email Setup Guide

Getting Started with Email in Lead Fuel CRM

Lead Fuel CRM provides a powerful email communication platform that integrates seamlessly with your CRM data. Before you can start sending emails, you need to configure your email settings, connect your email provider, and verify your sending domains. This guide walks you through the entire setup process.

Step 1:Access Email Settings

Step 1:Log in to your Lead Fuel CRM account with administrator privileges

Step 2:Navigate to Settings > Email Configuration from the main menu

Step 3:Review the Email Setup Overview dashboard to see your configuration status

Step 4:Note any setup requirements highlighted in yellow or red alerts

Step 2:Connect Your Email Provider

Lead Fuel CRM supports integration with major email service providers. Choose the provider that best fits your needs:

Mailgun: Reliable and affordable, excellent for high-volume sending
SendGrid: Feature-rich with advanced analytics and deliverability tools
Amazon SES: Cost-effective for large volumes, requires AWS account
Native SMTP: Use your existing email provider via SMTP configuration

Step 1:Go to Settings > Email Configuration > Provider Setup

Step 2:Select your preferred email provider from the dropdown menu

Step 3:Click "Connect Provider" and follow the authentication flow

Step 4:Authorize Lead Fuel CRM to access your provider account

Step 5:Verify the connection shows "Active" status

Step 3:Configure Sending Domains

Configuring a dedicated sending domain improves email deliverability and establishes your brand identity. For best results, use a subdomain like mail.yourcompany.com rather than your primary domain.

Step 1:Navigate to Settings > Email Configuration > Sending Domains

Step 2:Click "Add New Domain"

Step 3:Enter your domain name (e.g., mail.yourcompany.com)

Step 4:Copy the DNS records provided by Lead Fuel CRM

Step 5:Log in to your domain registrar (GoDaddy, Namecheap, etc.)

Step 6:Add the provided DNS records (MX, CNAME, and TXT records)

Step 7:Return to Lead Fuel CRM and click "Verify Domain"

Step 8:Wait for DNS propagation (typically 15-30 minutes), then verify again

Tip: To speed up DNS propagation, check your registrar's help documentation. Some registrars require clicking "Apply" or refreshing DNS settings after adding records.

Step 4:Set Authentication Records (SPF, DKIM, DMARC)

Authentication records are critical for email deliverability. They prove that emails from your domain are legitimate:

SPF (Sender Policy Framework): Authorizes which mail servers can send emails from your domain
DKIM (DomainKeys Identified Mail): Digitally signs emails to verify they haven't been altered
DMARC (Domain-based Message Authentication): Sets policies for how recipients should handle authentication failures

Step 1:In Settings > Email Configuration > Authentication Records, note your SPF record

Step 2:Add the SPF record to your domain's DNS TXT records

Step 3:Lead Fuel CRM will automatically generate your DKIM keys

Step 4:Add the DKIM public key to your domain's DNS

Step 5:Set up DMARC by adding a _dmarc.yourdomain.com TXT record

Step 6:Use the DMARC template provided in settings to start with basic alignment

Important: Do not remove or modify existing SPF records. Instead, add Lead Fuel CRM's mail servers to your existing SPF record using the "include:" mechanism. For example: v=spf1 include:sendgrid.net include:mailgun.org ~all

Step 5:Configure Email Sender Identity

Set up how your emails appear to recipients, including the from name, from email, and reply-to address.

Step 1:Go to Settings > Email Configuration > Sender Identity

Step 2:Enter your default "From Name" (e.g., "John Smith - Sales Team")

Step 3:Set the "From Email" to match your verified sending domain

Step 4:Configure the "Reply-To" address (usually your main email or support address)

Step 5:Allow team members to use their own identities (optional for personalization)

Step 6:Save your configuration

Tip: Using a team name in the "From Name" (e.g., "Lead Fuel Sales Team") can sometimes have higher open rates than individual names, depending on your audience.

Verifying Your Setup

Once you've completed all steps, verify your setup is working:

Step 1:Navigate to Settings > Email Configuration > Setup Verification

Step 2:Click "Send Test Email" and enter a test email address

Step 3:Check that you receive the test email within 2-3 minutes

Step 4:Verify the sender information matches your configuration

Step 5:Check that no spam filters flagged the email

Step 6:If successful, your email setup is complete!

Important: If you don't receive the test email, check your spam folder first. If it's not there, verify your DNS records are properly configured and give them more time to propagate.

Need more help? Contact Lead Fuel CRM support for personalized assistance.