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    Calendars and Appointments

    Calendar Groups

    Calendars & Appointments

    Calendar Groups

    Organizing Calendars with Calendar Groups

    Calendar groups let you display multiple related calendars together on booking pages or organize them logically. This is especially useful if you manage many calendars for different services, locations, or team members.

    Creating a Calendar Group

    Step 1:Go to Calendars > Calendar Groups
    Step 2:Click "Create New Group"
    Step 3:Name the group (e.g., "Spa Services," "Multiple Locations," or "Team A")
    Step 4:Write an optional description explaining the group's purpose
    Step 5:Click "Add Calendars" to select which calendars belong to this group
    Step 6:Check the calendars you want to include
    Step 7:Click "Save Group"

    Tip: Use calendar groups to organize by service type, location, or team. This makes management easier and allows you to display relevant calendars on specific booking pages.

    Displaying Calendar Groups on Booking Pages

    When creating or editing a booking page, you can link it to a calendar group instead of individual calendars. This shows customers all options in that group.

    Step 1:Create or edit a booking page
    Step 2:In the "Calendars" section, select "Use Calendar Group"
    Step 3:Choose the group from the dropdown menu
    Step 4:Decide whether customers see all calendars or select one first
    Step 5:Configure the display order (which calendars appear first)
    Step 6:Save the booking page

    Creating Service Menus with Calendar Groups

    A service menu combines multiple calendars with services. This allows customers to first choose a service, then select a time slot from available providers or locations.

    Setting Up a Service Menu

    Step 1:Go to Calendars > Service Menus
    Step 2:Click "Create Service Menu"
    Step 3:Name it (e.g., "Haircut Services")
    Step 4:Select the calendar group this menu applies to
    Step 5:Add each service and specify which calendars can provide it
    Step 6:Set pricing (can vary by calendar/provider)
    Step 7:Configure the booking flow: service selection → calendar/provider selection → time selection
    Step 8:Save the service menu

    Customer Experience with Service Menus

    When using a service menu, customers see a streamlined flow: they first pick what they want, then who will provide it, then when.

    • 1. Customer selects service (e.g., "Haircut")
    • 2. Customer selects provider/location (e.g., "Sarah" or "Downtown Location")
    • 3. Customer sees available times for that selection
    • 4. Customer completes booking with confirmation

    Managing Calendar Group Display

    Control how calendar groups appear to customers on booking pages.

    • Display order: Drag to reorder calendars within the group
    • Calendar labels: Customize how each calendar name appears (e.g., "Sarah - Hair Specialist")
    • Hide calendars: Temporarily disable a calendar without removing it from the group
    • Color coding: Assign colors to calendars for visual distinction

    Tip: Use consistent naming for calendars in a group. If grouping by provider, use "First Name - Specialty." If by location, use "City - Location Name."

    Advanced: Conditional Calendar Display

    Show or hide specific calendars based on conditions. For example, show only premium providers for premium customers, or show only local locations to local customers.

    • Filter by service: Show only calendars that offer a specific service
    • Filter by availability: Hide calendars with no open slots
    • Filter by location: Show only calendars near the customer
    • Filter by expertise: Show only calendars for experienced providers

    Need more help? Contact Lead Fuel CRM support for personalized assistance.

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